Administrative Assistant - Brokerage

Our Woodland’s office is currently seeking an Administrative Assistant to provide daily assistance for our brokers.  A minimum of 3 years administrative support and/or executive assistant experience and a Bachelor’s degree is required.  Work experience in real estate industry, or in a service related field is preferred.

Essential job functions include performing organizational and administrative duties, managing multiple calendars and contact information, preparing and processing expense reports, creating and organizing correspondence files, coordinating and scheduling meetings and conference calls, including arrangement of logistics, meeting space and catering as needed, taking phone calls and reviewing incoming email.

This position will handle high level administrative activities and confidential materials.  Must interface with other executives and their support staff to schedule meetings and distribute presentation materials.  Job duties include composing memos, letters and correspondence; taking detailed meeting minutes and summarizing meetings, planning weekly meetings and fielding and managing incoming calls and inquiries in a professional manner.  This position will also be responsible for copying, collating or faxing documents, ordering supplies, assisting with PowerPoint presentations and other presentations, preparing leases, contracts, listing agreements, letters of intent and other documents.  Must be proficient in Word, Excel and PowerPoint.  Salesforce data management a plus.

Compensation and Benefits:

  • Starting salary plus full benefits
  • Company benefits: insurance – medical, dental, vision and 401K

For consideration, please forward your resume and salary requirements to

Caldwell Companies is an Equal Opportunity Employer